Astonia Community Development District Meeting Agenda December 10, 2025 December 3, 2025 Board of Supervisors Meeting Astonia Community Development District Dear Board Members: A meeting of the Board of Supervisors of the Astonia Community Development District will be held Wednesday, December 10, 2025, at 1:00 PM at the Holiday Inn—Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, FL 33880. Call-In: +13052241968 Meeting ID: 867 8298 0965 Zoom Link: https://us06web.zoom.us/j/86782980965 Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment Period (Public Comments will be limited to three (3) minutes) 3. Approval of Minutes of the November 12, 2025 Board of Supervisors Meeting 4. Organizational Matters A. Consideration of Letter of Interest from Louis Smith B. Appointment of Individual to Fill Board Vacancy C. Consideration of Resolution 2026-01 Appointing an Assistant Secretary 5. Consideration of Resolution 2026-04 Rescheduling Public Hearing to Amend Rules of Procedure 6. Staff Reports A. Attorney B. Engineer C. Field Manager’s Report i. Discussion of Lighting on Hatteras a) Current Demands b) GMS c) Map, Details, Sample Photo D. District Manager’s Report i. Check Register ii. Balance Sheet & Income Statement 7. Other Business 8. Supervisors Requests and Audience Comments 9. Adjournment MINUTES OF MEETING ASTONIA COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Astonia Community Development District was held on Wednesday, November 12, 2025, at 1:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida. Present and constituting a quorum: Halsey Carson Chairperson Cody Hatmaker Vice Chairman Gary Hatmaker Assistant Secretary Also present were: Katie O’Rourke District Manager, GMS Jill Burns District Manager, GMS Savannah Hancock via zoom District Counsel, KVW Law Bryan Hunter via zoom District Engineer Allen Bailey Field Manager, GMS FIRST ORDER OF BUSINESS Roll Call Ms. O’Rourke called the meeting to order and called the roll at 1:00 p.m. Three Supervisors were present constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period Ms. O’Rourke opened the public comment period. Resident (Larry Williamson) commented that the fence on Daring Drive keeps getting damaged or destroyed because of the need to create a pass through to walk through the grassy area. He suggested capping it off and maybe putting a gate. His other concern was the lights on Ernie Caldwell, and he wants to make sure this is something that is still being considered. His third topic is the stop sign at the intersection of Gallant Gateway and Adventure Avenue. He explained that they were thinking the stop sign that was recently installed might have been for the end of the entryway for Astonia instead of Astonia North. He asked for consideration to have two stop signs added on Adventure Avenue approaching Gallant Gateway and to have the stop sign on Gallant Gateway removed so traffic doesn’t back up onto Ernie Caldwell. Ms. O’Rourke responded that they do have the discussion of fence replacement and discussion to add stop signs to those areas on the agenda. Regarding the lights, she stated the CDD is not responsible for those lights, they are county owned lights and will be the county’s responsibility to replace those lights. She explained that the most they can do is continue to report the lights to the county to have them addressed as soon as possible. THIRD ORDER OF BUSINESS Approval of Minutes of the October 2, 2025 Board of Supervisors Meeting Ms. O’Rourke presented the minutes of the October 2, 2025, Board of Supervisors meeting. She asked for any comments, questions, or corrections to the minutes. The Board had no changes. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Minutes of the October 2, 2025, Board of Supervisors Meeting, were approved. FOURTH ORDER OF BUSINESS Organizational Matters A. Appointment of Individual to Fill Board Vacancy in Seat #1 (Exp. 11/2026) B. Administration of Oath of Office to Newly Appointed Individual C. Consideration of Resolution 2026-01 Appointing an Assistant Secretary The Board members had no appointments for the vacant Board seat at this time, this item was tabled to a future meeting agenda. FIFTH ORDER OF BUSINESS Consideration of Irrigation Cost Share Agreement with Pine Pointe HOA Ms. O’Rourke stated there is one meter for this phase that services both the CDD common areas and the private townhome lots. She explained that because the CDD pays for irrigation of the common areas, this agreement allocates the water usage based on percentage of property, so the account will be in their name and they will bill the CDD for the CDD’s portion of the bill, which is about 4% of the bill to pay for the irrigation of those common areas. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Irrigation Cost Share Agreement with Pine Pointe HOA, was approved. SIXTH ORDER OF BUSINESS Presentation of Arbitrage Rebate Report for Series 2020 Bonds Ms. O’Rourke presented the Arbitrage Rebate Report for the Series 2020 bonds included in the agenda package. She explained that under internal revenue code, the District needs to demonstrate that they do not earn more interest than they pay on the bonds. In the report, she stated it shows a negative amount listed on page 4, which does indicate that they do not earn more interest than they pay on the bonds. She stated this is an independent report required by the Trust Indenture. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, Arbitrage Rebate Report for Series 2020 Bonds, was accepted. SEVENTH ORDER OF BUSINESS Consideration of Arbitrage Proposal for Series 2024 AA4 Ms. O’Rourke stated this is a proposal from AMTEC to prepare the report required under the trust indenture to review arbitrage rebate liabilities for the Series 2024 AA4 bonds. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Arbitrage Proposal for Series 2024 AA4, were approved. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Hancock reminded the Board to do their ethics training by December 31st. B. Engineer Mr. Hunter had nothing to report. C. Field Manager’s Report i. Discussion of Lighting on Hatteras ii. Consideration of Fence Replacement iii. Discussion of Additional Stop Signs Mr. Bailey presented the field manager’s report. He stated the second dog park gate was pulled off its hinges and was reattached, the amenity shower was repainted to improve appearance, the sod on Orchid Drive was installed to fix a barren area, the phosphate treatment of the pool was completed, the new brighter lights were installed at the Astonia North monument, the ponds in the District are free of any large growths of algae or vegetation and the cooler weather will help keep any growth down, the backflow on Astonia Boulevard was hit by a driver damaging the landscape and the county repaired the backflow, and they sent the driver’s insurance to EGIS to seek compensation. Mr. Bailey presented a proposal from Current Demands Electrical & Security Services to install two solar lights on Hatteras for a total of $3,116.08. After discussion, the Board decided on a not to exceed for $3,116.08 to check with another vendor and see if they can do it cheaper. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Proposal for Lighting on Hatteras NTE for $3,116.08, was approved. Mr. Bailey presented proposals for the Board to consider regarding the fence replacement on Daring Drive and possibly adding a gate to try to prevent further damage to the fence. After discussion, the Board decided to replace the fence panels for the smaller section and remove the top bar for the larger section to see how that does to monitor for gate installation. Mr. Bailey presented options for the Board to consider regarding the additional stop signs. After discussion, it was decided to approve the proposal to add two additional stop signs. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Proposal to Add Two Additional Stop Signs, was approved. iv. Consideration of Proposal for Parking Signage Mr. Bailey presented a proposal to add two no parking on street signs on each entrance into Chateau. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Proposal for Parking Signage, was approved. D. District Manager’s Report i. Check Register ii. Balance Sheet & Income Statement Ms. O’Rourke stated that the check register for September 01, 2025, through September 30, 2025, totals $73,300.20, and is included in the package for review. She added that all of the invoices were checked for accuracy and offered to take questions; otherwise, she is looking for a motion to approve. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the Check Register, was approved. Ms. O’Rourke noted that financial statements are included in the package for review. She stated that these were the unaudited financials, and that there was no action necessary from the Board. She stated she was happy to answer any questions; there were none. NINTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. TENTH ORDER OF BUSINESS Supervisor’s Requests and Audience Comments Ms. O’Rourke opened the public comment period. Lewis Smith commented wanting to add dog waste stations and wanting to join the Board of Supervisors. Ms. O’Rourke provided her contact information and let him know he can submit his interest to her via email. ELEVENTH ORDER OF BUSINESS Adjournment Ms. O’Rourke adjourned the meeting. On MOTION by Mr. Carson, seconded by Mr. Cody Hatmaker, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman From: L SMITH Subject: CDD Meeting Date: November 12, 2025 at 3:03:10 PM EST To: "korourke@gmscfl.com" Reply-To: L SMITH Ms. O'Rourke, Good afternoon my name is Louis Smith and we met today at the Astonia CDD meeting. This email is to inform you of my interest in filling the empty board chair position. While I understand it might not be for a resident, I see this as a win-win situation for all concerned. I am willing to fill an empty spot on the board, and this may start the transition of resident involvement with the CDD. Please let me know what is required to move this request forward. Here is my primary phone number 757-871-0162 v/r Louis RESOLUTION 2026-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF ASTONIA COMMUNITY DEVELOPMENT DISTRICT APPOINTING AN ASSISTANT SECRETARY OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Astonia Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated within Polk County, Florida; and WHEREAS, the Board of Supervisors of the District desires to appoint Assistant Secretaries. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ASTONIA COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. is appointed Assistant Secretary. SECTION 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 10th day of December 2025. ATTEST: ASTONIA COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chairperson, Board of Supervisors RESOLUTION 2026-04 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ASTONIA COMMUNITY DEVELOPMENT DISTRICT RATIFYING THE ACTION OF THE DISTRICT MANAGER AND DISTRICT STAFF IN AMENDING THE DATE OF THE PUBLIC HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; AMENDING RESOLUTION 2026-01 DESIGNATING A DATE, TIME, AND LOCATION OF PUBLIC HEARING; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Astonia Community Development District (“District”) is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated in Polk County, Florida; and WHEREAS, the District’s Board of Supervisors (“Board”) adopted Resolution 2026-01, on October 8, 2025, scheduling the public hearing for the purpose of adopting Amended and Restated Rules of Procedure for December 10, 2026; and WHEREAS, the Board now desires to ratify the District Manager’s and District Staff’s actions in rescheduling the meeting date of the public hearing on the Amended and Restated Rules of Procedure to February 11, 2026, and causing notice thereof to be provided pursuant to Florida law; and WHEREAS, the Board further desires to amend Resolution 2026-01 to reflect the same. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ASTONIA COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. Resolution 2026-01, as amended on the record, is hereby amended to reflect the change of meeting date of the public hearing for the following date, time, and location: DATE: February 11, 2026 HOUR: 5:00 p.m. LOCATION: Lake Alfred Public Library 245 N. Seminole Avenue Lake Alfred, Florida 33850 SECTION 2. The actions of the District Manager and District Staff in re-noticing the public hearing on the Amended and Restated Rules of Procedure are hereby ratified and approved. SECTION 3. Notice of this public hearing shall be published in the manner prescribed in Florida law. SECTION 4. Except as otherwise provided herein, all of the provisions of Resolution 2026-01 continue in full force and effect. SECTION 5. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect. SECTION 6. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed. PASSED AND ADOPTED THIS 10TH DAY OF DECEMBER 2025. ATTEST: ASTONIA COMMUNITY DEVELOPMENT DISTRICT Secretary / Assistant Secretary Chair / Vice Chair, Board of Supervisors Astonia CDD Field Management Report December 10th, 2025 Allen Bailey Field Manager GMS 1 Astonia CDD Field Management Report | GMS 2025 The No Trespassing signs have been placed at the amenity. These will allow the Sheriff to enforce trespassing at he amenity. Completed No Trespassing Sign Stop Sign The stop sign currently at Astoina North has been adjusted for better traffic flow. 2 Astonia CDD Field Management Report | GMS 2025 Fence Repair Complete The fence at the end of Fury Street was knocked over by a tree limb. It has been placed back up. Fence Opening The section of fence on Daring Dr has been opened as requested. 3 Astonia CDD Field Management Report | GMS 2025 Holiday Lights Complete The holiday lights have been placed throughout the district. 4 Astonia CDD Field Management Report | GMS 2025 Review Ponds The ponds in the district are free of any large growths of algae or vegetation. The water levels have lowered over the past month. 5 Astonia CDD Field Management Report | GMS 2025 Review Landscape The landscape throughout the district is doing well, as we see cooler weather. 6 Astonia CDD Field Management Report | GMS 2025 For any questions or comments regarding the above information, please contact me by phone at 407-460-4424, or by email at abailey@gmscfl.com. Thank you. Respectfully, Allen Bailey Conclusion 7 Astonia CDD Field Management Report | GMS 2025 Governmental Management Services - CF Maintenance Services Phone: 407-201-1514 Email: Abailey@gmscfl .com Bill To/District Astonia CDD Prepared By: Governmental Management Services- CF, LLC 219 E. Livingston Street Orlando, FL 32801 Bus Stop Tables Installation of 2 Solar lights roughly 12 ft off the ground, as noted on the attached map. They will be cemented in place for security. Qty Description Unit Price Line Total 12 Labor $55.00 $660.00 1 Mobilization $65.00 $65.00 Equipment $95.00 Materials $1,076.00 Total Due: $1,896.00 This Proposal is Valid for 30 days. Client Signature: ____________________________________ This item will be provided under separate cover This item will be provided under separate cover