MINUTES OF MEETING ASTONIA
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Astonia Community Development District was held Wednesday, November 13, 2024, at 1:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Brent Elliott	Chairman
Halsey Carson	Vice Chairperson
Timothy Todd	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Chris Loy	District Counsel, Kilinski Van Wyk
Bryan Hunter by Zoom	District Engineer, Hunter Engineering
Allen Bailey	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Three Supervisors were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated no members of the public are present at this time and none joining via
Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Newly Elected Board Members
Ms. Burns administered the oath of office to Brent Elliott, Halsey Carson, and Timothy
Todd.

Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election

Ms. Burns that Timothy Todd received 30 votes for Seat #1 and Halsey Carson for Seat #5 and Brent Elliott for Seat #2 received 31 votes.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election, was approved.

Election of Officers
Consideration of Resolution 2025-02 Electing Officers
Ms. Burns stated previously Brent Elliott was Chairman, Halsey Carson was Vice Chair and the other three Supervisors were Assistant Secretaries along with George Flint and herself as Secretaries.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, Resolution 2025-02 Electing Officers as slated above, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the September 11,
2024 Board of Supervisors Meeting
Ms. Burns presented the minutes from the September 11, 2024, Board of Supervisors Meeting. She asked for any questions, comments, or corrections to the minutes. The Board had no changes to the minutes.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, the Minutes of the September 11, 2024, Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-03
Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County
Ms. Burns stated Florida Statutes allows the CDD to utilize a website for advertisement instead of the newspaper if the county has a notice website. Polk County has recently gone through that process to establish that website. They are using that for some of their notices so the District

is able to piggyback off of that website if this resolution is approved and publish an ad saying they will use that publication method instead of the newspaper.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, Resolution 2025-03 Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County, was approved.

SIXTH ORDER OF BUSINESS	Ratification  of  License  Agreement  for
HOA Events
Ms. Burns noted some on the HOA Board reached out about a couple of resident events they wanted to do on CDD property. Generally, if there is an HOA involved, they have insurance. Ms. Gentry and Mr. Loy drafted a license agreement for the HOA. They can do a single agreement with them that has an exhibit attached that can be updated for individual events rather than doing an agreement for every time they reach out for something.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, the License Agreement for HOA Events, was ratified.

SEVENTH ORDER OF BUSINESS	Consideration of HOA Event Requests in
Community for Use of Oceania Avenue Amenity Parking Lot:
Astonia 5K Turkey Trot – Saturday, November 23, 2024 (7:30 AM to 10:30 AM)
Astonia Community Christmas Party – Sunday, December 15, 2024 (4:00 PM to 7:00 PM)
Ms. Burns presented two HOA events for Board approval. The first is the Turkey Trot through the neighborhood and the second is a community Christmas party with food trucks and other events. The information on these is included in the agenda.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, the HOA Event Requests in the Community for Use of Oceania Avenue Amenity Parking Lot, was approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Loy reminded the Board of the 4 hours of ethics training due by December 31, 2024.

Engineer
Mr. Hunter had nothing to report.

Field Manager’s Report
Mr. Bailey presented the Field Manager’s report on page 55 of the agenda package.

District Manager’s Report
Check Register
Ms. Burns presented the check register for review and offered to answer any questions on any of the invoices, otherwise looking for a motion to approve.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated the financial statements through September were included in the package for review. There is no action necessary from the Board.

NINTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Supervisor’s	Requests	and	Audience
Comments
Ms. Burns noted there are still no members of the public on the Zoom line.

ELEVENTH ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the meeting.

Secretary/Assistant Secretary

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman