MINUTES OF MEETING ASTONIA
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Astonia Community Development District was held Wednesday, July 13, 2022 at 1:00 p.m. at 4900 Dundee Rd., Winter Haven, Florida.

Present and constituting a quorum:

Brent Elliott	Chairman
Halsey Carson	Vice Chair
Branden Eckenrode	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	KE Law
Bryan Hunter by phone	Hunter Engineering
Clayton Smith	GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Three Supervisors were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present for the meeting.

THIRD ORDER OF BUSINESS	Approval of Minutes of the May 11, 2022
Board of Supervisors Meeting
Ms. Burns presented the May 11, 2022 Board of Supervisors meeting minutes and asked for any comments, changes, or corrections. The Board had no changes to the minutes.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, the Minutes of the May 11, 2022, Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Presentation  and  Approval  of  Second
Amended and Restated Master Assessment Methodology dated July 13, 2022
Ms. Burns stated that this included the costs for the existing District as well as the areas that were just added with the boundary amendment. This master report establishes a methodology that allocates debt to the properties based on the properties that benefit the District’s capital improvement plan. Ms. Burns also reviewed the tables included in this methodology.
Mr. Van Wyk asked Ms. Burns if this methodology was consistent with the previous master methodology prepared. She responded that it was. He also asked if the benefit was greater than or equal to the burden placed on the parcels by the amount of the assessments. Ms. Burns said yes. Mr. Van Wyk asked Ms. Burns if it was her opinion that the assessments provided in the tables is reasonable and fairly apportioned across all of the product types. Ms. Burns replied with yes.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, the Second Amended and Restated Master Assessment Methodology dated July 13, 2022, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-09
Declaring	Special	Assessments	on Boundary Amendment Parcels
Ms. Burns noted that this kicks off the assessment process for the area and the hearing set needs to be at least 30 days away.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, Resolution 2022-09 Declaring Special Assessments on Boundary Amendment Parcels, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-10
Setting a Public Hearing on the Imposition of Special Assessments on Boundary Amendment Parcels
Ms. Burns stated that the suggested date was September 14, 2022 at 1:00 p.m.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, Resolution 2022-10 Setting Public Hearing on the Imposition

of Special Assessments on Boundary Amendment Parcels, Set for September 14, 2022 at 1:00 p.m., was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-11
Setting a Public Hearing Expressing the District’s Intent to Utilize the Uniform Method of Levying, Collecting, and Enforcing Non-Ad Valorem Assessments on Boundary Amendment Parcels
Ms. Burns noted that this was already done for the existing parcels in the District, but this allows for the Polk County tax bill to be used to collect the assessments when ready to do so. The suggested date was September 14, 2022 at 1:00 p.m.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, Resolution 2022-11 Setting a Public Hearing Expressing the District’s Intent to Utilize the Uniform Method of Levying, Collecting, and Enforcing Non-Ad Valorem Assessments on Boundary Amendment Parcels, Set for September 14, 2022 at 1:00 p.m., was approved.

EIGHTH ORDER OF BUSINESS	Ratification	of	Notice	of	Boundary
Amendment
Ms. Burns noted that this was reported in the public record and was a notice that the District expanded their boundary.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, the Notice of Boundary Amendment, was ratified.

NINTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-12
Designating a Date, Time, and Location for a Landowners’ Meeting and Election
Ms. Burns noted that there are 3 seats up for election. This meeting needs to be held the first Tuesday of November. The suggested date is November 1, 2022 at 11:30 a.m. The suggested location was the Lake Alfred Library.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, Resolution 2022-12 Designating a Date, Time and Location for a Landowners’ Meeting and Election, Set for November 1, 2022 at 11:30 a.m. at the Lake Alfred Library, was approved.

TENTH ORDER OF BUSINESS	Acceptance of Fiscal Year 2021 Audit
Report
Ms. Burns stated that this was considered a clean audit and there were no instances of non- compliance. This was submitted to the state by the deadline.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, Accepting the Fiscal Year 2021 Audit Report, was approved.

ELEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk stated that they had filed the notice for the boundary amendment. He also stated that the evaluation went well.

Engineer
Ratification of Stormwater Needs Analysis Report
Mr. Hunter stated that there were several active projects at the time and offered to answer any questions. Ms. Burns stated that the Stormwater Needs Analysis Report was submitted by the deadline and it just needs to be ratified.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, the Stormwater Needs Analysis Report, was ratified.

The Board asked Mr. Hunter if they were able to transfer any ponds into operation permits from construction permits. Mr. Hunter said that he would check on that.

Field Manager’s Report
Mr. Smith gave a brief review of the field manager’s report. He brought a mulching project to the Board, this was for them to mulch the entrance.

On MOTION by Mr. Eckenrode, seconded by Mr. Elliott, with all in favor, Mulching the Entrance in the Amount of $2,100, was approved.

Mr. Smith also brought to the Board that Astonia North needed to be added to the current landscaping contract.

On MOTION by Mr. Eckenrode, seconded by Mr. Elliott, with all in favor, Adding Astonia North to the Existing Landscaping Contract, was approved.

Mr. Smith also brought to the Board that the Astonia North pond maintenance needed to be added to the existing contract.

On MOTION by Mr. Eckenrode, seconded by Mr. Elliott, with all in favor, Adding the Astonia North Pond Maintenance to the Existing Landscaping Contract, was approved.

District Manager’s Report
Check Register
Ms. Burns stated that the check register was included in the agenda packet for review and the total was $31,684.70 through May 31st.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated the financial statements were included in the package for review. There was no action necessary by the Board.

TWELFTH ORDER OF BUSINESS	Other Business
Mr. Hunter stated for the record that Astonia South phases 1-3 have been transferred to the CDD, not to the developer or HOA. He also stated that he checked SWFWMD’s database and expected their approval and transfer very soon because their records say they signed off on everything.

THIRTEENTH ORDER OF BUSINESS	Supervisor’s	Requests	and	Audience
Comments
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Adjournment

Chairman/Vice Chairman

Ms. Burns adjourned the meeting.

On MOTION by Mr. Elliott, seconded by Mr. Eckenrode, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary